Each spring the teacher open transfer window occurs, providing eligible teachers the opportunity to apply for a transfer to available positions at other campuses for which they are qualified and interested for the following school year.

When: March 1, 2023 through 11:59 p.m. on March 31, 2023

How: Create an account in Frontline, complete and submit an Internal/Transfer application at: https://www.applitrack.com/wacoisd/onlineapp

You can attach an updated resume, cover letter/letter of interest, and any other relevant information. Transcripts and teaching certifications are not needed unless HR does not already have them.

Who: Any teacher who wants to transfer to another campus. View eligibility criteria below.

What: As you navigate through the application, you will be able to apply for both posted (actual openings) and pooled (to indicate an interest in various grade levels/subjects pending an actual vacancy) positions. 

*The application/transfer request must be submitted by the March 31 deadline for open positions and to be considered for future vacancies at another campus.

1. Create an account in Frontline: https://www.applitrack.com/wacoisd/onlineapp/, select "Submit an Internal Application/Transfer Form" under the Internal Applicants section and complete the application.

2.  To apply for posted positions (actual vacancies), select the position(s) in the "Vacancy Desired" section. If there is not a posted position for which you are interested, you are able to just click "Next Page" at the bottom to continue to the next section of the application.

3.  To apply for anticipated/pooled positions, select the grade level, subject area, etc. in the "Position Desired" section. If you are not interested in applying for a pooled position, click "Next Page" at the bottom to continue to the next section of the application.

4.  Attach a resume, letter of interest and any other documents you feel relevant to the process under the "Supplemental Materials" section.

Teachers who do not submit a transfer application/request by the March 31st deadline will not be eligible for a lateral transfer to another campus.

Principals recommending a teacher for a transfer must submit the hiring/transfer recommendation to Human Resources by June 2, 2023. Lateral transfers will not be allowed after June 2, 2023.

1.  Not be on a growth plan;

2.  Not have an “Unsatisfactory” rating on the most current evaluation; and 

3.  Be rated as overall "Proficient" or better in all Domains of their most recent T-TESS Observation or Summative appraisal.

The transfer request is only honored when a hiring principal makes a recommendation to Human Resources. The transfer is not official until confirmation has been sent to the teacher by a member of the Human Resources staff. Teachers not selected for transfer prior to June 2, 2023 shall remain at their current campus for the 2023-2024 school year.  

The open transfer window does not apply to a teacher applying for a promotional opportunity (such as a teacher to a professional/instructional specialist, counselor, or administrator position) or to non-teaching staff (aides, librarians, instructional specialists, assistant principals, etc.). 

Teachers seeking a promotion or non-teachers requesting a transfer or seeking promotional opportunities, must complete the internal application/transfer request in Frontline (same as above), however, there is not a strict deadline (window) for applying or being recommended. For promotions, current staff must apply and will be considered along with all other qualified applicants, go through the interview process and be recommended to Human Resources by the hiring principal/supervisor.

If you would like copies of documents in your personnel file, please complete the records request form and submit it as directed on the form. If you are leaving the district or are no longer working for the district, you may request original documents from your personnel file using the same form.

Records Request

General Information

• Issued to new employees at New Hire Orientation in HR
• Must be won at all times on district property
• Employees with name, position or campus/department changes will be issued a replacement badge
• Contact HR for more information

Replacement Badges

• Please complete the Badge Replacement Request form found here.
• Replacement badges are created twice a week and sent to the campus through interoffice mail.

If you are resigning or retiring from Waco ISD, you need to submit a letter to your supervisor and send it to HR via email to hr_resignations@wacoisd.org.

Any requests for changes to a separation have to go through your principal/department director.

Please remember to print or save any documents within your Waco ISD email, w:drive, google drive and Eduphoria before the last day worked. After your last day worked, you will no longer be able to access any electronic accounts you have with Waco ISD.