Facility Rental and Online Reservations

• Review our Facilities Rental Guidelines. 
• Create an online account in the Online Reservation System. 
• Create an organization within the reservation system, attaching valid certificate of insurance. Organizations must be created each school year and will be de-activated over the summer. If the organization exists, users may "join" it on their profile.
• Once approved, place an event request.
• Receive email confirming or denying the request.

Waco ISD events will be prioritized at all Waco ISD facilities. Decisions of Waco ISD staff are final.

Only authorized representatives of approved organizations in good standing will be granted access to reserve facilities.

Pre-payment is required, though additional invoices may be issued after events.

Review payment details prior to placing event requests. Once an event has been approved, cancelation fees will be charged for canceled events.

Facilities may be reserved 12 Months in advance of the event. If you intend to rent on a continuous/weekly basis, you will need to begin a long-term lease agreement. 

Rentals are “space only” rentals and do not include microphones, projectors, PA’s/sound systems, or other equipment, with the exception of auditorium rentals, in which additional fees can be paid for limited equipment and personnel.

All rentals are limited to non-school hours. On elementary campuses, spaces are not available until 6:45 due to after-care schedules. Rentals occur Monday-Saturday only except for in the case of long-term lease agreements.

All rentals are approved at both the campus and district level. Any campus conflict may cause a reservation request to be denied, even if the space appeared to be available on the online portal.

Waco ISD Employees must utilize the Community Site for any non-ISD organization rentals.