Audit Process

Entrance Letter

When beginning an audit, Internal Audit will send notification in writing to management of the area being audited.  This notification will state the start date, objectives of the audit, the audit process and the expected duration of the audit.  Due to the nature of some audit work, there may be little or no advance notice.

Entrance Conference

Internal Audit will meet with management to discuss the nature and scope of the audit and any concerns management may have.

Fieldwork

Internal Audit will review records, perform observations and conduct interviews of appropriate personnel.  Written policies and procedures may also be requested to aid Internal Audit in understanding the operations.

Audit Results Meeting

Internal Audit will meet with management to discuss the audit results and any  recommendations.  

Draft Report

Internal Audit will send a draft report to the appropriate senior management over the department or campus to meet with management and give an opportunity to formally respond.  Internal Audit should receive responses within two weeks after issuing the draft report.

Final Report

The report is finalized to include the audit findings, recommendations, management responses and Internal Audit's conclusion.  This is presented to the Audit Committee for review.  Once reviewed, the final report is distributed to the Superintendent, CFO and appropriate senior management.

Follow-up Audit

Internal Audit will perform a follow-up audit to review and report on corrective actions taken by management.